Who can see your data in a team
Your emails, drafts, and meetings are private by default – even from admins. Here's exactly who can see what when you're part of a Fyxer organization.
Each team member only sees their own emails, drafts, meetings, and notes. Other team members, including admins, can't access inboxes or personal data.
What team members cannot see
Other people in your organization can't see:
Your inbox or email content
Your email drafts or replies
Your categorized folders or labels
Your meeting recordings or summaries, unless they were on the call or you share the recording with them
Your scheduling availability, unless you share a link
There is no shared inbox, no shared draft view, and no shared meeting library across team members.
What team members can see
Team members can see:
That you exist as a user in the organization
Your name, email address, and role (Super Admin, Team Admin, or Member)
Which teams you belong to, if teams are set up
That's it. No content, no activity, no message history.
What admins can and can't see
Admins can:
Invite or remove users
Assign roles
Manage billing and organization settings
Create and manage teams (for features like team scheduling)
Admins cannot:
Read your emails
View your drafts
Access your meeting recordings or notes, unless shared
See your inbox categories or follow-ups
Monitor your activity inside Fyxer
Being an admin does not grant inbox or content visibility.
Meetings and Notetaker privacy
Meeting summaries and recordings are only visible to the meeting participants
Other team members cannot browse or replay your meetings
Admins cannot access recordings "for coaching" or review purposes
If you want to share meeting notes, you must do so manually.
Email and calendar connections are always individual
Each team member:
Connects their own email and calendar
Controls their own permissions
Can disconnect at any time without affecting others
Fyxer does not support shared or group inboxes (such as support@ or info@).
What about AI learning across the team?
On standard plans, Fyxer learns only from your inbox and meetings
On Enterprise plans, shared learning may be enabled, but content is never exposed, and learning is abstracted (patterns, not messages)
Private data is never shared between users.
Eligible Enterprise plans also include managed settings, which allow Super Admins to control feature defaults across the organization. Learn more: Managed settings: control features and defaults for your organization.
Still have questions?
Head to the chat in the bottom right of your Dashboard.