Your new organized inbox, explained
Prioritize which emails you see.
Once your inbox is connected, Fyxer sorts incoming emails into smart categories, so you can focus on what actually needs your attention. Here are some tips on how to organize these.
You might notice differences between what's shown here and what you see in your inbox. We regularly test and refine how Fyxer works, so experiences can vary. Either way, you've got the right setup, and we'll keep this updated as things evolve.
The two most important categories
You can decide which email categories show in your inbox and which get filed away.
Most users keep the following two categories visible because they represent the messages that matter most day-to-day:
To do/To respond
Emails that need your reply, plus urgent emails that don't need your reply, but may require another action.
Fyxer will automatically create a draft for any email here that needs a response.
FYI
Important updates you should read, but don't need to respond to.
Keeping just these two visible makes it easy to see what needs action and what you should simply be aware of.
How to set this up
To replicate this setup, go to Dashboard → Categorization and select the Focused view.
Everything else gets organized behind the scenes
Fyxer keeps your inbox focused by organizing lower-priority emails automatically, without hiding anything from you.
In Dashboard → Categorization, you'll see different options for how emails are handled:
Standard
Everything gets a label, and most stay in your inbox.
Focused
A short to-do inbox with just To respond/To do and FYI emails.
Show everything
Every label stays in your inbox, nothing is filed away.
Custom
Set each label yourself, one at a time.
Each option lets you decide whether the emails for that category either:
Stay in your inbox, or
Leave your inbox, and are archived under their label
Archived emails
Archived emails are still accessible – they're just kept out of your primary view.
This is useful for noisier categories like marketing (sales and marketing emails) and notifications (automated system or tool alerts).
Topic-based labels
There are also more granular topics-based categories such as comments, newsletters, order notifications and promotions. You can toggle these on or off under Dashboard → Categorization → Advanced → Topic-based labels.
If you make any changes, remember to select Update preferences.
Gmail and Outlook display folders/labels differently, so your categorized inbox will look slightly different depending on the email client you use.
Want to test your new system?
Send yourself (or ask a colleague to send you):
A question → goes to "To do" or "To respond" and you'll see a drafted reply appear automatically
A neutral update → goes to "FYI"
A calendar invite → goes to "Meeting update" (for some setups, this will be a sub-label within the Notifications category)
Nothing is ever lost or hidden
Fyxer never deletes, archives, or hides emails. You can always find every message by:
Opening its category folder/label
Using your email client's search
Viewing the message in the original thread
Checking the "All Mail" folder in Gmail
If something appears to "move" it's because the category you selected is toggled ON for automatic filing.
Want to learn more?
For more details on how Fyxer categorizes emails, see the Fyxer email categorization handbook.
Still have questions?
Head to the chat in the bottom right of your Dashboard.