How to set up your meeting Notetaker

Configure how your Notetaker behaves: set auto-join preferences, transcript language, custom words, and sharing settings.

You can control how the Fyxer Notetaker behaves, including when it joins meetings, how transcripts are generated, and how pre-reads work.

This guide walks you through each setting and what it does.

Open your Notetaker settings

Go to Dashboard → Notetaker settings (gear icon in the top right). A settings panel will open with two tabs: General and Pre-reads.

General settings explained

Choose when Notetaker joins meetings

Under Automatically join, choose how Fyxer should behave:

• All meetings
  Fyxer joins every meeting that includes a supported meeting link

• External meetings only
  Fyxer joins meetings that include at least one external attendee

• Meetings I'm hosting
  Fyxer joins only meetings where you are the organizer

• None
  Fyxer never joins automatically, but you can still start it manually

This controls automatic joining only – you can still manually add Notetaker on a per-meeting basis using the Joining toggle under the Upcoming tab.

Learn more: When Notetaker joins a meeting: rules and expectations.

Set your transcript language

Under Transcript language, "Automatic language detection" will be selected. This is the recommended setting for accuracy, but you can select a specific language here if you prefer.

Add custom words

Use Custom words to improve transcription for names, acronyms, or industry terms. For example:

• Company names

• Product names

• Technical terms

• Acronyms

Words added are used across all future recordings.

Choose who receives meeting recaps

Under Send meeting recap to, select who should automatically receive meeting summaries and recordings by email:

• Everyone on the calendar invite
  All attendees receive the recap email

• Internal attendees only
  Only people with your organization’s email domain receive it

• Myself only (default)
  Only you receive the recap

• No one
  Recaps are not sent by email

This controls automatic emails only – recordings can still be shared manually using the Share button top right of the recorded meeting view.

Automatically share recordings

Use Automatically share recordings to give specific people ongoing access to your meeting recordings.

How it works:

• Add one or more email addresses

• Those people are automatically invited to all your meeting recordings

• No need to manually share each time

This is useful for:

• Managers

• Assistants

• Teammates who need visibility into your calls

Follow-up drafts

Use this setting if you want Fyxer to automatically draft a follow-up email after each meeting.

Send failure emails

Turn on Send failure emails if you want to be notified when Notetaker couldn’t join a meeting.

Save your changes

Make sure you select Update preferences to save any changes you make to settings.

Good to know

• Settings apply going forward - past meetings are unchanged

• You can update your preferences anytime

• Nothing is shared automatically unless you enable it

Still have questions?

Head to the chat in the bottom right of your Dashboard.