The Fyxer AI Meeting Notetaker helps you stay organized by automatically joining your meetings, capturing notes, summarizing key points, and drafting follow-up emails. You can easily turn it on or off based on your preferences.
When Does the Notetaker Join a Meeting?
By default, the Notetaker will join any calendar event you’re attending where:
The meeting includes a video conferencing link (Zoom, Teams, Google Meet)
You’ve enabled the Notetaker in your Fyxer Preferences
It joins a few seconds before the scheduled start time, or as soon as the call begins if you're already present. The host will need to allow the Notetaker into the meeting as it joins as a meeting participant.
Tip: If you want the Notetaker to only join certain calls, you can adjust this in your settings (see below).
How to Enable the Meeting Notetaker
Log into your Fyxer AI Dashboard
Go to Meetings > Settings
Choose when the Notetaker should join:
All meetings
Only meetings where you’re the host
External meetings only
Or turn it off (None) if you don’t want it joining automatically
Click Update Preferences to save
Once enabled, Fyxer will join based on your selection and generate summaries and follow-ups automatically.
How to Disable the Meeting Notetaker
If you no longer want the Notetaker to join your meetings:
In the same Meeting Notetaker section, change the setting to None
Click Update
This will stop Fyxer from joining any of your future meetings. You can re-enable it anytime.
💡 Tip: Useful if you're working with external clients or want more control over when notes are taken.
How to Manually Control which Meetings the Notetaker Joins
Even if you’ve enabled the Meeting Notetaker, you can choose on a case-by-case basis which meetings it joins:
Go to your Fyxer AI Dashboard
Click Meetings in the left-side menu
Under Upcoming Meetings, toggle the Notetaker on or off next to each meeting
Another option: If the Notetaker has already joined the meeting, you can simply decline to admit it from the waiting room - it won’t join unless you allow it in.
Where to Find your Meeting Notes and Recordings
Click on the Meetings tab on the left-side menu of your Dashboard
View upcoming calls, past summaries, full transcripts, and recordings
Replay, download, or copy your summaries anytime
💡 If multiple people with the Fyxer Notetaker join the same call, the notetakers will merge into a single participant named "Fyxer AI Notetaker." Each user will receive the meeting output in their own account, as if it were recorded just for them.