You can control how the Fyxer Notetaker behaves from Notetaker Settings - including when it joins meetings, how transcripts are generated, and how Pre-reads work.
This guide walks you through each setting and what it does.
Open Your Notetaker Settings
Go to your Dashboard → Notetaker Settings (gear icon in top-right)
A settings panel will open with two tabs:
General
Pre-reads
General Settings Explained
Choose When the Notetaker Joins Meetings
Under Automatically join, choose how Fyxer should behave:
All meetings - Fyxer joins every meeting that includes a supported meeting link
External meetings only - Fyxer joins meetings that include at least one external attendee
Meetings I'm hosting - Fyxer joins only meetings where you are the organizer
None - Fyxer never joins automatically (you can still start it manually)
This controls automatic joining only - you're always in control. Learn more: When the Notetaker joins a meeting (rules & expectations)
Set Your Transcript Language
Under Transcript language, choose how Fyxer should handle transcription:
Automatic language detection (recommended) - Fyxer detects the spoken language automatically
Or select a specific language if your meetings are always in the same one
This helps improve transcription accuracy and summary quality.
Add Custom Words (Optional)
Use Custom words to improve transcription for names, acronyms, or industry terms.
Examples:
Company names
Product names
Technical terms
Acronyms
How to add a word:
Type the word into the field
Press enter
Remove words anytime by clicking the ✕ next to them
These words are used across all future recordings.
Choose who receives meeting recaps
Under Send meeting recap to, select who should automatically receive meeting summaries and recordings by email:
Everyone on the calendar invite
All attendees receive the recap email.Internal attendees only
Only people with your organization’s email domain receive it.Myself only (default)
Only you receive the recap.No one
Recaps are not sent by email.
This controls automatic emails only - recordings can still be shared manually at any time.
Automatically share recordings (optional)
Use Automatically share recordings to give specific people ongoing access to your meeting recordings.
How it works:
Add one or more email addresses
Those people are automatically invited to all your meeting recordings
No need to manually share each time
This is useful for:
Managers
Assistants
Teammates who need visibility into your calls
Send failure emails (optional)
Turn on Send failure emails if you want to be notified when the Notetaker couldn’t join a meeting.
When enabled:
You’ll receive an email if Fyxer fails to join
Helpful for troubleshooting missed recordings
You can toggle this on or off at any time.
Save Your Changes
Once you're happy with your setup:
Click Update preferences
Or click Cancel to discard changes
Good to Know
Settings apply going forward - past meetings are unchanged
You can update these preferences anytime
Nothing is shared automatically unless you enable it