Fyxer works best when teams share clear expectations about billing, privacy, roles, and ownership - while still letting each person work independently in their own inbox.
This guide covers practical best practices to help teams avoid common setup issues and use Fyxer with confidence.
1. Decide Who Owns Setup and Billing (Early)
Every Fyxer organization has Admins and Members.
Best practice:
Assign at least one clear Admin at setup
Ensure the Admin understands:
How seats are added
How billing works
How to manage organization settings
Admins control:
Team members and roles
Billing, seats, and plans
Organization-level settings
Members:
Use Fyxer for their own inbox, calendar, and meetings
Cannot change billing or team-wide settings
This avoids confusion later around charges, permissions, or cancellations.
2. Review the Auto-Add Domain Setting Before Inviting Anyone
By default, Fyxer can automatically add new users who sign up with the same email domain.
Best practice:
Review Settings → Organization → Automatically add users with domain as soon as your workspace is created
Turn it off if you want to control exactly who joins (and is billed)
This single step prevents most "unexpected seat" issues teams run into.
3. Let Each Team Member Control Their Own Inbox
Fyxer does not create a shared inbox.
Each team member:
Connects their own email and calendar
Controls their own categorization settings
Sees only their own emails, drafts, and meetings by default
Best practice:
Align on a simple shared mental model, not shared inboxes
Many teams encourage starting the day with To Respond, which surfaces emails that need action
Every email in To Respond automatically receives a draft, helping teammates reply faster without changing how they manage their inbox.
4. Make Roles Visible to Avoid Permission Blockers
Many teams run into issues when:
The original Admin leaves the company
A Member expects to manage billing or seats
No one knows who the Admin is
Best practice:
Keep at least one active Admin on the account
Periodically review Settings → Team to confirm roles are correct
Transfer Admin access before offboarding employees
This prevents lockouts and support delays later.
5. Remember: Privacy Is the Default
Fyxer is designed around individual privacy first.
Emails are never shared between teammates
Meeting notes are visible only to the attendee, depending on your settings
Drafts are created per user, in their voice
Even on team plans, Fyxer does not read or learn from other people's inboxes.
Summary: What Good Team Setup Looks Like
Teams that succeed with Fyxer typically:
Assign a clear Admin early
Review auto-add domain settings
Let individuals control their own inbox workflows
Keep roles and ownership up to date
This keeps trust high, avoids billing surprises, and lets everyone get value from Fyxer without friction.