To add your email signature in Fyxer, follow these steps.
Step 1: prepare your signature
If you’re using Gmail or Outlook Web:
Open your email client settings
Make sure your signature looks correct - including formatting and any images
Important: If your signature includes an image (e.g. logo or headshot), upload it using the Upload Image or Insert Picture button - don’t paste it in. Pasted images often break later
Step 2: copy your signature
Highlight your full signature
Copy it using Cmd+C (Mac) or Ctrl+C (Windows)
Step 3: add to Fyxer
Log in to your Dashboard
Go to Drafts → Signatures
Paste your copied signature into the default signature box
Step 4: save and test
Click “Update preferences” to save.
Send yourself a test email and confirm the formatting looks right and images are displaying correctly
Enabling signatures in all draft replies
To ensure your email signature appears in all Fyxer drafts and replies:
Navigate to Drafts → Signatures → Organization settings
Toggle "Include email signatures in drafts" ON
Save the changes to apply them across all future drafts
Note: you need to be a super admin to see this setting.
Outlook users: smart signature detection
To make setup easier, Fyxer auto-detects your signature the first time you connect Outlook:
It scans your last 10 sent emails
It identifies your typical sign-off and formatting
If image links are broken (common in Outlook Desktop), we remove them to avoid display issues
Ensure your signature is added and configured in the Fyxer Dashboard. Without configuration, it will not automatically appear in drafts
Note: If anything looks off, you can always update it manually using the troubleshooting steps below.
Troubleshooting signature images in Outlook
Images not displaying
Images are often stored locally on your computer, which Fyxer can’t access - even if you paste your signature into our dashboard. That’s why image links break. Outlook Web is the best option.
Outlook Web (recommended method)
Log in to Outlook Web
Go to Settings (top right) → Account → Signatures
Under “Email Signature,” use Insert Picture to upload your image
Save changes
Formatting issues
If using Outlook Legacy, compatibility issues might cause extra spaces. Switch to a supported client like Outlook on the Web or the New Outlook app for better results. Verify the version of Outlook being used.
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