Fyxer gives you more control over how emails are categorized by letting you create your own custom rules - without disrupting the rules and folders you already use in Gmail or Outlook.
How Fyxer Works With Your Existing Gmail/Outlook Rules
Fyxer is designed to co-exist with your current setup, not overwrite it.
Respect my labels/rules:
You'll see a setting in Dashboard → Categorization Settings → Advanced:
Respect my categories = ON (recommended) Fyxer skips emails that already have a Gmail/Outlook label or rule applied. Great if you already have systems you trust.
Respect my categories = OFF Fyxer categorizes every email - even if another rule has already acted on it. Useful for users who want Fyxer to take full control.
This setting ensures Fyxer never unexpectedly overrides rules you already rely on.
Create Custom Rules Inside Fyxer
Custom rules let you fine-tune how specific senders or subjects should be categorized.
How to create a custom rule:
Go to Dashboard → Categorization Settings → Advanced → Custom rules
Click Add email or subject
Choose your rule type:
Sender email (e.g. [email protected])
Domain (e.g. *@newsletter.com)
Exact subject match (e.g. "Weekly Report")
Choose the Fyxer category you prefer (To Respond, FYI, Marketing, etc.)
Save
Fyxer will automatically apply this rule to new incoming emails.
Note: Subject rules must match the entire subject exactly. Partial text (e.g. "invoice") won't trigger the rule.
Smart Ways to Use Custom Rules
Custom rules are powerful - here are the best ways to use them without creating clutter.
Reduce inbox noise
Move recurring low-value emails out of your inbox, such as:
Newsletters
Notifications
System-generated emails
Prioritize key senders
Guarantee that important senders always land in To Respond.
Example: Your manager, investors, VIP clients, or internal teams you never want to miss.
Exclude emails from Fyxer labelling completely
If you don't want Fyxer categorizing certain emails (e.g., invoices, personal folders, automated accounting feeds): Create a rule directing them to "No label"
Avoid overlapping rules
To prevent conflicting behavior:
Use Gmail/Outlook rules for filing, archiving, or forwarding
Use Fyxer rules for categorization and prioritization only
This keeps things clean and predictable.