Fyxer gives you more control over how emails are categorized by letting you create your own custom rules, without disrupting the rules and folders you already use in Gmail or Outlook.
How Fyxer works with your existing Gmail/Outlook rules
Fyxer is designed to coexist with your current setup, not overwrite it.
Respect my labels/rules:
You'll see a setting in Dashboard → Categorization → General to respect your existing categories.
This setting ensures Fyxer never unexpectedly overrides rules you already rely on.
Respect my categories = ON (recommended): Fyxer skips emails that already have a Gmail/Outlook label or rule applied. Great if you already have systems you trust
Respect my categories = OFF: Fyxer categorizes every email, even if another rule has already acted on it. Gmail filters and Outlook rules always process emails first, and Fyxer steps in after. This ensures that user-applied labels from Gmail or Outlook filters are respected before Fyxer acts. Choose this if you'd prefer Fyxer to handle everything
Create custom rules inside Fyxer
Custom rules let you fine-tune how specific senders should be categorized.
How to create a custom rule:
Go to Dashboard → Categorization → Advanced → Custom rules
Click Add email or domain
Choose your rule type:
Sender email (e.g. [email protected])
Domain (e.g. *@newsletter.com – the * matches any sender at that domain)
Exact subject line
Choose the Fyxer category you prefer (To do, FYI, Marketing, etc.)
Save
Fyxer will automatically apply this rule to new incoming emails.
Smart ways to use custom rules
Custom rules are powerful. Here are some of the best ways to use them.
Reduce inbox noise
Move recurring low-value emails out of your inbox, such as:
Newsletters
Notifications
System-generated emails
Prioritize key senders
Guarantee that important senders always land in To do. For example, your manager, investors, VIP clients, or internal teams whose emails you never want to miss.
Exclude emails from Fyxer labeling completely
If you don't want Fyxer categorizing certain emails (e.g., invoices, personal folders, automated accounting feeds), create a rule directing them to "No label". This prevents these emails from being categorized and moved out of your inbox, but keeps Fyxer categorization on other emails.
Avoid overlapping rules
To prevent conflicting behavior:
Use Gmail/Outlook rules for filing, archiving, or forwarding
Use Fyxer rules for categorization and prioritization
This keeps things clean and predictable.
View all Email categorization articles
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