Fyxer sorts every new email into one of eight smart categories so your inbox stays focused and manageable.
This guide explains what each category means, how Fyxer decides, what moves vs stays, and how to customize everything using your Categorization Settings.
Understanding Category Movement (The Toggles)
In your Dashboard → Categorization Settings, every category has a toggle:
Toggle ON - "Move these emails out of my inbox"
Emails go straight to the matching Fyxer folder
Your inbox stays focused on priority messages
Toggle OFF - "Keep these emails in my inbox"
Emails stay visible
Still get labeled with their category
You are always in control - Fyxer never hides or deletes emails.
Can I customize or rename Fyxer's categories? Fyxer's category system is fixed. This means:
You cannot rename the categories
You cannot add or remove categories
You cannot create custom categories
You choose which of the 8 categories are active - but the set itself is not editable
You may turn categorization globally off, which disables all folder movement
This ensures consistent behavior across Gmail, Outlook, the Dashboard, and all Fyxer features that rely on categorization (drafts, follow-ups, search, summarization).
The Eight Categories (Explained with Examples)
Below is a clear definition and example for each category so you can understand how Fyxer classifies your messages.
1. To Respond
What it means: Messages that require your reply - questions, requests, actions, decisions.
Examples:
"Can you send me the updated contract?"
"Are you free next week?"
"Please confirm attendance"
Special behavior:
Fyxer automatically drafts a reply for every To Respond email (when Drafts are enabled)
Recommended: keep this in your inbox (toggle OFF)
2. FYI
What it means: Informational messages you may want to read but don't need to reply to.
Examples:
"Here's the agenda for tomorrow"
"Sharing this doc for context"
"Just a heads-up on this update"
Often helpful to keep in the inbox for quick visibility.
3. Awaiting Reply
What it means: Threads where you replied last - now you're waiting on someone else.
Examples:
"When you get a chance, can you review?"
Any thread where you've already completed your part
Special behavior:
Fyxer automatically moves emails into Awaiting Reply after you send a response.
Recommended: toggle ON (move out of inbox). Keeps only your tasks visible.
4. Actioned
What it means: Conversations that appear finished or resolved.
Examples:
"Thanks - all good now"
"Approved"
Threads where all required actions are complete
Recommended: toggle ON (file away completed work).
5. Notifications
What it means: Automated system-generated emails.
Examples:
Password resets
App notifications
"Your export is ready"
These usually clutter inboxes - most users toggle ON.
6. Comment
What it means: Collaborative comments or mentions.
Examples:
Document mentions, comments & replies
Figma comments
Notion comments
Useful but not urgent - good candidates for toggled ON.
7. Meeting Update
What it means: Calendar-related emails.
Examples:
New meeting invites
Updated times
Cancellations
Most users prefer these filed away.
8. Marketing
What it means: Promotional, outreach, and newsletter content.
Examples:
Newsletters
Sales outreach
Cold inbound
Recommended: toggle ON (clear the noise).
Popular Inbox Setup (What Most Users Choose)
Kept in inbox (toggle OFF):
To Respond
FYI
Moved out of inbox (toggle ON):
Awaiting Reply
Actioned
Notifications
Comment
Marketing
Meeting Update
This layout keeps your inbox focused on what needs your attention right now.
Gmail vs Outlook - Why Movement Looks Different
Gmail:
Labels = folders. When a category is toggled ON, Gmail automatically moves the email into the matching folder.
Outlook:
Folders and categories are separate. Fyxer moves emails into category folders even if Outlook also displays colored category tags.
This is expected and correct for each platform.
When Categories Update Automatically
Fyxer updates categories as context changes:
After you reply:
Email moves from To Respond → Awaiting Reply
When a thread is resolved:
Moves into Actioned
This keeps your inbox focused on active threads.
Troubleshooting Categorization
If something looks unexpected:
Check your toggles: A category may be ON when you expect it OFF.
Check email integration: If disconnected, categorization pauses.
Ensure Conversation View is enabled: Prevents scattered threads.
Tips for Keeping Your Inbox Clean
Keep To Respond and FYI in your inbox
File away everything else
Adjust toggles weekly until it feels natural
Remember: nothing is permanent - change settings anytime