Fyxer automatically sorts every new email into one of eight smart categories. The goal is simple: reduce inbox overwhelm and surface what actually needs your attention.
This guide explains:
What each category really means (in plain terms)
What moves out of your inbox vs what stays
How the toggles work in the dashboard
A recommended setup that works for most people
If you ever feel unsure where an email went - this article is your safety net.
The Big Rule
Fyxer never deletes, hides, or permanently removes emails. Everything is still searchable and accessible at all times.
You're in control.
How Category Movement Works
Go to your Dashboard → Categorization
You'll see two columns:
Move these out of my inbox
Keep these in my inbox
Each category has a toggle.
What the toggles mean:
Toggled ON → Emails are moved out of your main inbox
Toggled OFF → Emails stay visible in your inbox
Either way:
Emails are always labeled
Nothing is lost
Changes only affect future emails
Think of this as choosing what you want to see first, not what you want to hide.
Can I Rename or Create Categories?
No - and this is intentional.
Fyxer's categories are fixed, which means:
You can't rename them
You can't add or remove categories
You can't create custom categories
Why this matters:
Keeps behavior consistent across Gmail, Outlook, and the Fyxer dashboard
Allows drafts, follow-ups, search, and summaries to work reliably
Prevents "where did my email go?" confusion
You can:
Turn individual categories on or off
Turn categorization off entirely if you want
The 8 Categories
1. To Respond (Most Important)
What it means: Emails that need your reply.
Examples:
"Can you confirm?"
"Please review and let me know"
Direct questions or requests
Why it matters:
This is your email to-do list
Fyxer automatically drafts replies here
Recommended: Keep in inbox (toggle OFF)
2. FYI
What it means: Informational emails you should be aware of, but don't need to reply to.
Examples:
"Sharing this for context"
"Agenda for tomorrow"
"Just a heads-up"
Why it matters:
Keeps you informed without adding work
Not urgent, but still useful
Recommended: Keep in inbox (toggle OFF)
3. Comment
What it means: Mentions and comments from tools you use.
Examples:
Google Docs comments
Notion mentions
Figma comments
Why it exists:
Useful context, rarely urgent
Recommended: Move out of inbox (toggle ON)
4. Notifications
What it means: Automated system emails.
Examples:
Password resets
"Your export is ready"
App alerts
Why it exists:
Keeps low-signal noise out of your main flow
Recommended: Move out of inbox (toggle ON)
5. Meeting Update
What it means: Calendar-related emails.
Examples:
New invites
Time changes
Cancellations
Important note:
Your calendar is still the source of truth
These emails are informational
Recommended: Move out of inbox (toggle ON)
6. Awaiting Reply
What it means: You've replied - now you're waiting on someone else.
Examples:
"Let me know when you've reviewed"
Follow-ups you're waiting on
Important clarification:
This is not new incoming mail
It's a tracking state for conversations you've already handled
Why it exists:
Helps you follow up if someone goes quiet
Keeps your inbox focused on your actions
Recommended: Move out of inbox (toggle ON)
7. Actioned
What it means: Conversations that appear finished.
Examples:
"Thanks - all sorted"
"Approved"
Final confirmations
Important clarification:
These are not "missing" emails
They're simply marked as done
Why it exists:
Gives closure
Reduces mental load
Recommended: Move out of inbox (toggle ON)
8. Marketing
What it means: Promotional or newsletter content.
Examples:
Newsletters
Sales outreach
Cold inbound
Why it exists:
Removes clutter fast
One of the most loved categories
Recommended: Move out of inbox (toggle ON)
A Popular Setup
Kept in inbox:
To Respond
FYI
Moved out of inbox:
Awaiting Reply
Actioned
Notifications
Comment
Meeting Update
Marketing
This setup keeps your inbox focused on: "What do I need to read or reply to right now?"
Gmail vs Outlook - Why It Looks Different
Gmail:
Labels act like folders
Emails appear under the label when moved
Outlook:
Categories and folders are separate
Emails may show both a folder and a colored category
Both behaviors are correct - just different systems.
When Categories Change Automatically
Fyxer updates categories as context changes:
You reply → To Respond becomes Awaiting Reply
A thread wraps up → becomes Actioned
This is how your inbox stays current without manual sorting.
If Something Feels Off
Quick checks:
Review your toggles
Make sure email integration is connected
Ensure conversation view is enabled
Remember: changes apply going forward
Still unsure? Nothing is ever lost - search will always find it.
Tips for a Calm Inbox
Start with the recommended setup
Adjust toggles weekly until it feels right
Trust that "out of inbox" ≠ "gone"
Let Fyxer handle the sorting - you handle the thinking