The Fyxer AI Meeting Notetaker makes it easy to stay organized by automatically joining your meetings, capturing key points, and sending you a polished summary afterward. You remain fully in control of when it joins and what it shares.
What the Notetaker Does
Once enabled, the Fyxer Notetaker joins your online meetings (Zoom, Teams, or Google Meet) to:
Record and transcribe the conversation in real time
Summarize the meeting into key sections and actions
Generate follow-up drafts and context for future meetings
When the Notetaker Joins
By default, the Notetaker joins any meeting you’re attending that includes a valid video link.
You can adjust this behavior in your Meeting Settings.
It can be set to:
All meetings – Joins every meeting with a valid link
Only meetings you host – Ideal if you want control over guest sessions
External meetings only – Focus just on client or cross-company calls
None – Disabled entirely (you can still invite it manually when needed)
The Notetaker joins just before the scheduled start time. If someone else hosts the meeting, they may need to admit it from the waiting room.
Manually Control Which Meetings It Joins
If you want more granular control, you can toggle the Notetaker on or off for individual events:
Go to Dashboard → Meetings → Upcoming
Find the meeting you’d like to adjust
Switch the Notetaker on or off
Where to Find Your Notes and Recordings
After your meeting, you’ll find everything in one place:
Dashboard → Meetings → Recordings
From there, you can:
Replay the call
Review or download the transcript
Edit and regenerate the summary
Copy notes or export them to a PDF
If more than one Fyxer user attends the same meeting, Notetakers will merge into one shared participant, and each user will receive the summary in their own workspace.
Auto-Share Meeting Recordings
You can automatically share meeting summaries and recordings with teammates or managers — no manual forwarding needed.
Go to Meetings → Settings → Automatically share recordings
Add any email addresses that should receive meeting outputs automatically
You can set different rules for internal vs. external calls
💡 Tip: This is ideal if your manager always needs visibility, or if your team wants consistent access without extra admin steps.
Admin Controls for Organizations
For enterprise users, organization admins have additional privacy and compliance controls:
Retention policy: Automatically delete recordings and summaries after a set time (e.g., 30 days or 1 year)
Domain exclusions: Prevent Fyxer from processing emails or meetings from restricted domains
Auto-sharing defaults: Manage how summaries are distributed across teams
Admins can configure these under Settings → Organization.